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Quick links: List of Approved Private Schools  |  Closing Private Schools  |  Annual Reporting Requirements  |  Resources and Information

Enrollment Reporting

Enrollment reporting for private schools is now open. The reporting period is October 15 through November 15, 2020. Reporting will be through an online survey (not through OSPI’s EDS system). Please enter your school’s data using this private school enrollment reporting link

Public and private schools in Washington are developing plans for a safe return to school this fall so they can deliver the best possible educational experience to their students.  All schools will follow safety guidelines of official state and local health agencies. While following the same guidance, each school and community is different so schools may make different decisions on opening and on how to teach and interact with students.

*Find information and resources about COVID-19 in the SBE news section.
**Download the new Frequently Asked Questions (FAQs) document created for Private Schools.
***Get updates about COVID-19 from the Washington Federation of Independent Schools.

For private school administrators: use this notification process the State Board of Education of your private school’s use of emergency waiver authority for state minimum credit unit graduation requirements and/or school time requirements.

Please comply with local health department, Department of Health, and Governor Inslee’s school closures. Receiving information about the details of the closure is something you should seek from your school and from the relevant authority for the closure. 

Due to school closures for COVID-19, many private schools are concerned that they will not be able to meet the current law that states that the minimum school year for instructional purposes for private schools is at least a school-wide annual average of 1,000 instructional hours for students enrolled in grades 1-12 or 180 school days. Meeting either the hours requirement or the days requirement is acceptable. The State Board of Education has adopted rules that allow private schools emergency waiver authority for credit unit graduation requirements and has removed the remaining time requirements for the school year as measured by either hours or days. The emergency rules also indicate that the Board will allow private schools to operate online-only education for up to half of the 2020-2021 school year if the community deems it necessary for safety.

There is no established policy on how private online education towards hours or days is counted. Because state law is silent on the issue, it is up to the local schools to determine how they will calculate hours or days for online private education. There is no statewide definition of a high school credit based on time. In public schools, schools should assure that learning standards are being met for a credit to be offered. Private schools are not prescribed to the Washington State Learning Standards. 

More than 500 private school operate in Washington, serving over 80,000 students. Private schools must be annually approved by the State Board of Education. A private school is a nonpublic school that conducts a program of kindergarten and at least grade one, or a program of any or all grades one through twelve. Private schools must be approved by the State Board of Education as offering a program that ensures a sufficient basic education to meet usual graduation requirements and that meets reasonable standards for the health and safety of private school students.

List of Approved Private Schools

Private School Approval

Schools must submit their approval applications are received annually by April 1. If you need to submit a late application after April 1, please do so immediately.

How to Close a Private School

Private schools that are closing must complete the closure form. Please ensure that records from the closing private school are transferred to a reliable person/entity for storage and that students and parents/guardians understand how to request their records.

How to Change Private School Information

By submitting the following form, a private school may change the Head of School, the Head of School contact information, the school address, and/or the school contact information.

Annual Reporting Requirements

Private schools are required to submit reports each year to comply with Washington state law.  Some of the paperwork is required for the Washington State Board of Education; some for the Office of the Superintendent of Public Instruction.; some for the Department of Health.   

For the State Board of Education:

  • The annual approval process will open begin on March 16.. Schools need to submit  student enrollment numbers for approval through the application NOT through EDS.  The enrollment numbers to use for the application are the numbers from October 1.  Please submit application for initial and reapproval by April 1.  
  • Once your school has submitted its application for its initial approval or reapproval, your application will be consider at the June State Board of Education meeting.    

EDS Access

In order to fulfill the reporting requirements, private schools will need to use the Educational Data System (EDS). For instructions on how to gain access or receive a particular user role, please visit our EDS access page.

Information Links and Resources

Depending on the topic, different offices in different state agencies may be the most appropriate to provide information and supports to private schools. The following is a list of topics with links to resources within state agencies, as well as with other organizations that work with private schools:

Private School Laws