Enrollment Reporting

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Private Schools Manager

The enrollment window is now open. Please submit your report by November 1, 2024.

Click here to access the Private School Enrollment Report form.

 

Overview 

  • Participation: While not required for private school approval, enrollment data may be used in the approval process and for distributing federal funds. 

  • Accuracy: Enrollment data is self-reported and unverified, but the SBE is working to improve reporting accuracy. 

  • Track your report status: After completing your report, download the Enrollment Report Submission Tracker (last updated at 12:02 PM on Friday, Oct. 11th) to verify that your submission has been received and to check for any discrepancies.

Important Dates 

  • Official Count Day: October 2, 2024. 

  • Submission Deadline: November 1, 2024. 

Preparation Steps 

  • Complete the Excel Enrollment Worksheet: Before filling out the online form, prepare by completing a worksheet for each campus to ensure school data is accurate and ready to transfer.

  • Clear your browser’s cache: Before logging in, consider clearing your browser’s cache to avoid any issues with accessing the form. If you’ve experienced login issues in the past, this step can help resolve them. 

  • Try a different browser if needed: If clearing your cache doesn’t work, try using a different browser to access the form. 

Enrollment Data: What to Report 

  • Total enrollment of full-time, in-person K-12 students. 

  • Demographic information for K-12 students only. 

  • Total enrollment of students in your Early Learning/Pre-K program (if applicable). 

  • New this year: Total enrollment of full-time, Washington state-resident students in your online program (if applicable). 

Instructions for Reporting Race/Ethnicity Data 

  • Each student must be counted in only one Race/Ethnicity category. 

  • The total number of students in these categories must match the total enrollment for each grade. 

  • If students identify more than one race/ethnicity, select “Two or More Races.” 

  • If race/ethnicity data is unavailable or students prefer not to share, include them in “Unknown / Prefer Not to Share / Not Reflected in Previous Categories.” 

Note: The SBE is using the race/ethnicity categories specified by federal regulations, in accordance with both federal and state guidance. For more information concerning federally mandated categories, please see Definitions for New Race and Ethnicity Categories. 

Logging In 

  • Reporting Form: A link to the online Enrollment Reporting Form will be sent to schools on October 2, 2024. 

  • Access: Use the head of school email address as the username and the school’s building code as the password. You can find misplaced building codes in the EDS Directory. 

If you have difficulty downloading the worksheet, please try using a different browser.