Enrollment Reporting

For Questions:

Private Schools Manager
360-791-5605 ​​​​​

The 2025-2026 Enrollment Reporting window is now open. All approved private schools are required to fulfill statutory attendance reporting requirements (RCW 28A.195.060) through the enrollment reporting process. Please submit your report by October 31, 2025.  

Click Here to Complete the 2025-26 Enrollment Reporting Form

The Washington State Board of Education (SBE) annually collects private school enrollment data. This data helps the state better understand the makeup of Washington’s private school community and may be used in the distribution of federal funds.

Exclamation Mark - Important! Read this!

Please Note: In order to qualify for approval, private schools must certify annually that they meet all state requirements, including attendance reporting under RCW 28A.195.060. Completing the annual private school enrollment reporting process fulfills the legal attendance‐reporting obligation.

2025-2026 Enrollment Reporting Instructions

The enrollment reporting window for the 2025-2026 school year will start October 1, 2025 and close end of business day October 31, 2025. Enrollment count should reflect the number of students enrolled on October 1, 2025. During the month of October, Heads of Schools will have access to an online enrollment reporting form.

To prepare your enrollment data for entry in that online form:

  1. Download as many Enrollment Report Worksheets as needed, one for each of your campuses. You will need to use a separate report for each campus when the online form is available on October 1. 
  2. Use the worksheet to collect and organize your enrollment data in advance. This will make transferring the information to the online form faster and more accurate. 
  3. Preview a sample of the 2025-2026 Annual Private School Enrollment Reporting Report. Please Note: The actual online report may have small differences from this sample. 

On October 1, Heads of Schools will receive an email with a link to the Enrollment Reporting Form. You will be asked to transfer the information on the reporting worksheet into the online form.

Download the 2025-2026 Enrollment Reporting Worksheet

Download Sample 2025-2026 Enrollment Reporting Report

What’s New This Year 

The report has been streamlined. Key updates include: 

  • Race and Ethnicity Section: now in an Excel-style format for faster, more consistent data entry. 
  • Other Programs Section: schools with additional programs will now report the number of full-time Washington resident students enrolled in extension programs, as well as total preschool and online enrollment. 

What is Enrollment Reporting? 

Enrollment reporting provides a valuable snapshot of private school demographics and trends across Washington State. This data, self-reported annually by private schools, is instrumental in creating a comprehensive understanding of the private school population and its role within the broader educational landscape. 

Why Does this Data Matter?

  • Accurate Representation: Enrollment data helps paint a detailed picture of Washington’s diverse private school population, offering insights that challenge stereotypes and address misinformation. 
  • Statewide Comparisons: The data enables meaningful comparisons with public school enrollment, revealing trends and supporting efforts to meet community needs. 

  • Regulatory Compliance: Schools fulfill statutory attendance reporting requirements (RCW 28A.195.060) through the enrollment reporting process, ensuring adherence to state regulations. 

What Data is Collected? 

Private schools report the following key data elements: 

  • Total enrollment of full-time, in-person K-12 students. 

  • Demographic information, including race/ethnicity categories, for K-12 students. 

  • Enrollment of students in Early Learning/Pre-K programs, if applicable. 

  • Enrollment of full-time, Washington state-resident students in online programs, if applicable. 

Demographic Information and Enrollment Trends 

For more information concerning federally mandated demographic categories, please see Definitions for New Race and Ethnicity Categories.  Enrollment data from previous years is available on this webpage.

For more detailed demographic data, please visit the main Private Schools webpage, where you can find the latest research brief on enrollment trends from 2018–2019 to 2024–2025.